MINISTERIE VAN BUITENLANDSE ZAKEN
The Hague, 4 May 2010
Treaties Division
DJZ/VE-312/10
The Ministry of Foreign Affairs of the Kingdom of the Netherlands presents its compliments
to the Hague Conference on Private International Law (hereinafter referred to as “HCCH”),
and, with reference to the Exchange of Letters of 1 December 1959, 16/17 December
1992 and 28 February/5 March 2002 between the Government of the Kingdom of the Netherlands
and HCCH, as well as the consultations between the Ministry and HCCH, has the honour
to propose the following regarding the registration of interns who have been accepted
by HCCH into its internship programme in the Netherlands:
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1. For the purpose of this Agreement, the following definition of an intern shall apply:
A graduate or postgraduate student, who has been accepted by HCCH into the internship
programme of HCCH and who, on that basis, performs certain tasks for HCCH without
receiving emoluments from HCCH by reason of his work with HCCH. An intern shall in
no case fall under the definition of a staff member of HCCH.
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2. Within eight (8) days after first arrival of an intern in the Netherlands, HCCH shall
request the Ministry of Foreign Affairs to register the intern in accordance with
paragraph 3.
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3. The Ministry of Foreign Affairs shall register an intern for the purpose of his internship
with HCCH for a maximum period of six months, provided that HCCH supplies the Ministry
of Foreign Affairs with a declaration signed by the intern, accompanied by adequate
proof, to the effect that:
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a) the intern entered the Netherlands in accordance with the applicable immigration procedures;
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b) the intern has sufficient financial means for living expenses and for repatriation,
as well as sufficient medical insurance (including coverage of costs of hospitalization
for at least the duration of the internship plus one month) and third party liability
insurance, and will not be a charge on the public purse of the Netherlands;
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c) the intern will not work in the Netherlands during his or her internship otherwise
than as an intern at HCCH;
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d) the intern will not bring any family members to reside with him or her in the Netherlands
other than in accordance with the applicable immigration procedures;
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e) the intern will leave the Netherlands within 14 days after the end of the internship
unless he or she is otherwise entitled to stay in the Netherlands in accordance with
the applicable immigration legislation.
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4. Upon registration of the intern in accordance with paragraph 3, the Ministry of Foreign
Affairs shall issue an identity card bearing the code ZF to the intern.
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5. HCCH shall not incur liability for damage resulting from non-fulfilment, by interns
registered in accordance with paragraph 3, of the conditions of the declaration referred
to in that paragraph.
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6. Interns shall not enjoy any privileges or immunities.
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7. In exceptional circumstances, the maximum period of six months mentioned in paragraph
3 may be extended once by a maximum period of six months.
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8. HCCH shall notify the Ministry of Foreign Affairs of the final departure of the intern
from the Netherlands within eight (8) days after such departure, and shall at the
same time return the intern’s identity card.
If this proposal is acceptable to HCCH, the Ministry suggests that this Note and the
HCCH’s affirmative reply to it shall together constitute an Agreement between the
Kingdom of the Netherlands and HCCH. The Agreement shall be applied provisionally
as from the date of such reply and shall enter into force on the day on which both
Parties have notified each other in writing that the legal requirements for entry
into force have been complied with.
The Ministry of Foreign Affairs of the Kingdom of the Netherlands avails itself of
this opportunity to renew to HCCH the assurances of its highest consideration.
Hague Conference on Private International Law
The Hague
