Nr. I
[Regeling vervallen per 27-03-2019]
UNESCO
20 March 2018
IOC/VR/18.075.BA/Ic
Dear Ambassador,
I wish to refer to the kind offer of Government of Curaçao, made through its representative
at the eleventh session of the Intergovernmental Coordination Group for the Tsunami
and Other Costal Hazards Warning System for the Caribbean and Adjacent Regions (ICG/CARIBE
EWS-XI), which took place in Cartagena (Colombia), to host the thirteenth’s session
of the Intergovernmental Oceanographic Commission’s (IOC) ICG/CARIBE EWS-XIII (hereunder
referred to as the “Meeting”). Allow me to take this opportunity to reiterate my sincere
thanks to the Government of Curaçao for this generous offer, which I am pleased to
accept on behalf of UNESCO.
Whereas the IOC has been identified as one of the means through which UNESCO will
mobilize science knowledge and policy for sustainable development in the Medium Term
Strategy for 2018-2019 (39 C/5) approved by the 39th General Conference of UNESCO,
Whereas the ICG/CARIBE EWS is a subsidiary body established by the IOC Assembly at
its 23rd session (2005) (Resolution XXIII.13),
With the present letter, I wish to obtain your Government’s acceptance of the following:
Article I. Purpose
[Regeling vervallen per 27-03-2019]
The main purpose of the present Agreement is to establish the terms of cooperation
between UNESCO and the Kingdom of the Netherlands, on behalf of Curaçao, (hereinafter
jointly referred to as: “the Parties”) concerning the arrangements to be made for
the Meeting.
Article II. Date and Place of the Meeting
[Regeling vervallen per 27-03-2019]
The Meeting shall be held in Willemstad (Curaçao) under the auspices of the Meteorological
Department of Curaçao, from 24 to 27 April 2018.
Article III. Principles
[Regeling vervallen per 27-03-2019]
The Parties, entering into this Agreement following principles that are founded in
respect, mutual goodwill, accord each other all reasonable cooperation and assistance
as may be expected between institutions committed to the highest standards of scientific
research.
Article IV. Participation
[Regeling vervallen per 27-03-2019]
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1. In conformity with the terms of reference of the ICG/CARIBE (Annex 2 to Resolution
XXIII-13), the chief participants of this Meeting shall be representatives of IOC
Member States from the Caribbean and Adjacent Regions.
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2. In conformity with the terms of reference of the ICG/CARIBE (Annex 2 to Resolution
XXIII-13), observers to this Meeting shall include:
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a) Other IOC Member States
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b) Organizations (including NGOs), programmes and projects, who are invited in accordance
with the IOC rules of procedure.
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3. In addition, in conformity with Article 6, paragraph C.10, of the Statutes of the
IOC, the following persons shall be invited to participate, without the right to vote:
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• Representatives of Member States of organizations in the United Nations system, which
are not members of IOC;
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• Representatives of organizations of the United Nations system;
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4. UNESCO will duly provide to the designated authorities the names of the participants
who have accepted the invitation.
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4.
The IOC Executive Secretary shall designate the officials of UNESCO assigned to attend
the Meeting for the purpose of servicing it. Those officials as well as the IOC Executive
Secretary are hereinafter referred to as “the Secretariat”.
Article V. Organization of the Meeting
[Regeling vervallen per 27-03-2019]
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1. The Government of Curaçao shall bear the expenses related to the provision of materials
and facilities for the holding of this Meeting on the basis of the attached Statement
of Requirements.
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2. The premises shall remain at the disposal of UNESCO 24 hours a day from one day prior
to the Meeting until a maximum of one day after its close.
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3. The Government of Curaçao, shall bear the cost of all necessary utility services,
including local telephone communications of the Secretariat, as well as its communications
by telex or telephone when such communications are authorized by or on behalf of the
representative of the IOC Executive Secretary at the Meeting.
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4. The Parties mutually agree to make necessary adjustments to ensure the proper organization
of the Meeting as detailed in the attached Statement of Requirements
Article VI. Accommodation
[Regeling vervallen per 27-03-2019]
The Government of Curaçao, shall ensure that adequate accommodation in hotels or residences
is available at reasonable commercial rates for persons participating in or attending
the Meeting, as well as for the Secretariat.
Article VII. Medical Assistance
[Regeling vervallen per 27-03-2019]
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1. In the event of emergencies, necessary first aid shall be provided by the Government
of Curaçao, within the conference area.
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2. For emergencies, the Government of Curaçao, shall assist with immediate transportation
and admission to a hospital.
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3. The costs of items set out in paragraphs 1 and 2 of this Article, as well as the medical
insurance, will be at one’s own expense.
Article VIII. Transport
[Regeling vervallen per 27-03-2019]
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1. The Government of Curaçao, shall ensure the availability of transport between the
international airport, the principal hotels and the conference area.
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2. The Government of Curaçao, shall provide an adequate number of cars with drivers for
official use by the Secretariat, as well as such other local transportation as is
required by the Secretariat in connection with the Meeting, if needed.
Article IX. Security Protection
[Regeling vervallen per 27-03-2019]
The Government of Curaçao shall be responsible for providing at its expense, such
protection and security as may be required to ensure the efficient functioning of
all pre-session meetings, meetings and sessions of the main conferences and any other
meetings linked to the event, in a calm and serene ambiance and without interference
of any kind.
Such service shall be under the direct supervision and control of a senior officer
to be designated by the Government of Curaçao. He/she shall work in close coordination
and cooperation, including at distance, with the senior security liaison officer and
Event Security Coordinator (ESC) appointed by UNESCO for this purpose, so as to ensure
a proper atmosphere of security and tranquility. The security officials Mr. Richard
Blewitt, Resident Coordinator (UNDP), Port-of-Spain, Trinidad and Tobago (richard.blewitt@one.un.org),
and Ms. Corinne Heraud, Security Advisor (DSS), Port-of-Spain, Trinidad and Tobago
(corinne.heraud@undss.org), have been assigned to act as points of contact and are
UNESCO’s event security coordinators for this activity. On the Host Country side,
Mr. Haime Pieter (pieter@meteo.cw), Head Technical Department of Meteorological Department
of Curaçao, will act as the designated Senior Security Officer (SSO) for the Government
of Curaçao.
In accordance with the UNDSS Framework for Accountability, the UN Designated Official
for Curaçao is responsible for the security of United Nations personnel, premises,
and assets throughout the country and must be kept informed throughout the process.
The name of the responsible officers for security shall be communicated to UNDSS by
respectively the host country and UNESCO, not later than a month before the event.
Security within and outside the Conference Premises shall be the responsibility of
the host country, in close coordination and collaboration with UNESCO.
Article X. Local Personnel
[Regeling vervallen per 27-03-2019]
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1. The Government of Curaçao, shall appoint a liaison officer who shall be responsible,
in consultation with UNESCO, for making and carrying out the administrative and personnel
arrangements for the Meeting as required under this Agreement.
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2. The Government of Curaçao, shall recruit and provide an adequate number of local staff
such as translators, clerks, personnel for the reproduction and distribution of documents,
sound operators, ushers, messengers, cleaners and other workmen required for the proper
functioning of the Meeting as stated in the attached Statement of Requirements.
Article XI. Damage and Accidents
[Regeling vervallen per 27-03-2019]
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1. The Government of Curaçao, shall be responsible for dealing with any action, claim
or other demand against UNESCO or its officials and arising out of:
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a) Injury to persons, accidents, damage to or loss of property in the premises referred
to in Article V that are provided by, or are under the control of, the Government of Curaçao;
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b) Injury to persons or damage to or loss of property caused by, or incurred in using,
the transport services referred to in Article VIII that are provided by, or are under the control of, the Government of Curaçao;
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c) The employment for the Meeting of the personnel provided by the Government of Curaçao
under Article X.
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2. The Government of Curaçao, shall indemnify and hold harmless UNESCO in respect of
any such action, claim or other demand and shall bear the risk of damage to the premises,
facilities and furniture.
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3. The competent authorities of the Government of Curaçao, shall adopt at its own expense
appropriate measures to ensure the protection, particularly against fire and other
risks, of the above-mentioned premises, facilities, furniture and persons.
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4. The necessary insurance fee of participants should be paid by themselves.
Article XII. Privileges and Immunities
[Regeling vervallen per 27-03-2019]
The Government of Curaçao shall apply, in all matters relating to this meeting, the
provisions of the Convention on the Privileges and Immunities of the Specialized Agencies.
In particular, the Government shall ensure that no restriction is placed upon the
entry into, sojourn in, and departure from Curaçao of all persons, of whatever nationality,
entitled to attend the meeting by virtue of a decision of the appropriate authorities
of UNESCO and in accordance with the Organization's relevant rules and regulations,
provided that the general conditions governing entry are fulfilled.
Article XIII. Visas
[Regeling vervallen per 27-03-2019]
The Kingdom of the Netherlands, through its Ministry of Foreign Affairs, shall facilitate
the participants to participate in the Meeting to obtain the visas in time. Notwithstanding
the provision of Article XII above, the Kingdom of the Netherlands, however, reserves the right to deny, irrespective
of nationality, visas to individual participants for national security reasons and
participants listed on the UN-sanction lists.
Article XIV. Settlement of Disputes
[Regeling vervallen per 27-03-2019]
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1. The Parties will negotiate and cooperate with each other in good faith to resolve
any disputes or conflicts that arise in connection with this Agreement.
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2. Any dispute not settled by negotiation or other agreed mode of settlement shall be
submitted for final decision, at the request of either Party, to a tribunal of three
arbitrators, one to be named by UNESCO, one to be named by the Kingdom of the Netherlands
and the third, who shall be the chairperson, to be chosen by the first two arbitrators.
If either Party fails to appoint an arbitrator within 60 days of the appointment by
the other Party, or if these two arbitrators should fail to consent on the third arbitrator
within 60 days of their appointment or nomination of the second one of them, appoint
the chairperson, the President of the International Court of Justice may make any
necessary appointments at the request of either Party.
Article XV. Final Provision
[Regeling vervallen per 27-03-2019]
This Agreement and its Annex may be amended by mutual written consent by UNESCO and the Kingdom of the Netherlands,
on behalf of the Government of Curaçao.
I further propose that upon receipt of your Government’s confirmation in writing of the above, that this exchange of letters shall constitute an Agreement
between the Kingdom of the Netherlands, on behalf of Curaçao, and UNESCO regarding
the hosting of the Meeting, which shall enter into force on the date of your reply
and shall remain in force for the duration of the Meeting and for such additional
period as is necessary for its preparation and winding up, the total duration of this
Agreement, however, is not to exceed one year.
Yours sincerely,
NICOLAS KASSIANIDES
Assistant Director-General for External Relations
and Public Information a.i UNESCO
H. E. Mr Lionel Strenghart Veer
Ambassador
Permanent Delegation of the Kingdom of the Netherlands to UNESCO