INTERNATIONAL ATOMIC ENERGY AGENCY
Vienna,
16 May 2025
Reference: EVT2500297
Excellency,
I have the honour to inform you that the International Atomic Energy Agency (IAEA)
is planning to hold a Regional Workshop on the Physical Protection of Nuclear Material
and Nuclear Facilities (hereinafter referred to as “event”) from 18 to 29 August 2025.
The purpose of the event is to familiarize the participants with the design and evaluation
process for physical protection measures for nuclear material and nuclear facilities.
The event will be conducted in English.
Approximately 24 representatives of the Member States listed in Annex A are expected to attend, as well as 6 representatives from the IAEA.
Informal discussions held with the Authority for Nuclear Safety and Radiation Protection
(ANVS) have indicated that suitable premises and facilities could be made available
in Delft.
I have the honour to enquire whether the Government of the Kingdom of the Netherlands
(hereinafter referred to as the “Government”) would wish to host this event and, if
so, whether the Government would agree to make the following arrangements:
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1. The Agreement on the Privileges and Immunities of the International Atomic Energy Agency (“the Agreement”), which was accepted by the Kingdom of the Netherlands on 29 August
1963, shall be applicable in respect of the event. In particular, officials of the
IAEA participating in, or performing functions in connection with, the event shall
enjoy the privileges and immunities provided under Articles VI and IX of the Agreement. Representatives of States shall enjoy the privileges and immunities accorded under
Article V of the Agreement. Experts invited by the IAEA to attend the event shall enjoy the privileges and immunities
accorded under Article VII of the Agreement. The property, funds and assets of the IAEA associated with the event shall enjoy
the privileges and immunities accorded under Article III of the Agreement.
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2. The Government shall accord to the persons mentioned in paragraph 1 above every facility
necessary for the performance of their functions in connection with the event, including
entering, remaining in and leaving the Kingdom of the Netherlands, provided that the
conditions governing the entry are fulfilled. The Government shall issue any necessary
visas as expeditiously as possible and, where the legislation of the Kingdom of the
Netherlands permits, free of charge. The Government, however, reserves the right to
deny visas to individual participants in accordance with the rules and regulations
applicable in the Kingdom of the Netherlands, including the Visa Code of the European
Union. Annex A contains the list of Member States to be invited to participate in the event.
The IAEA shall inform the Government promptly of all persons officially designated
to attend the event. The IAEA shall also advise such persons to apply for visas, if
necessary, in a timely manner ahead of the intended travel date, and the Government
is expected to issue such visas promptly so as to allow them to attend the event.
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3. The Government shall facilitate customs formalities for the persons mentioned in paragraph
1 above when they enter and leave the Kingdom of the Netherlands, as well as for the
equipment, training material and publications being provided by the IAEA, in accordance
with the processes and procedures applicable in the Kingdom of the Netherlands.
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4. The Government shall, at no cost to the IAEA, make adequate and appropriate premises,
personnel and facilities available for the entire duration of the event as listed
in Annex B.
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5. The Government shall exercise reasonable care to ensure security on the premises where
the event takes place and to ensure the safety of the persons mentioned in paragraph
1 above while they are on those premises. The Government will take whatever steps
may be reasonable in the circumstances to ensure such security and safety, including
such supervision of the premises as may be warranted.
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6. Any difference or dispute arising in connection with the undertakings entered into
by the Government and the IAEA in connection with the event shall be resolved exclusively
through consultations between the Government and the IAEA.
Should your Government wish to host this event, this letter and your letter in reply
shall constitute an Agreement between the Kingdom of the Netherlands and the IAEA
concerning the Regional Workshop on the Physical Protection of Nuclear Material and
Nuclear Facilities (hereinafter referred to as the Host Government Agreement, “HGA”).
The HGA shall enter into force on the date of your reply and shall remain in force
for the duration of the event and for such additional period as is necessary for its
preparation and winding up. The total duration of this HGA, however, shall not exceed
one year.
I would be grateful if you would inform me in writing of your Government’s agreement
to the above-enumerated points so as to enable the Secretariat to proceed with timely
arrangements.
Accept, Excellency, the assurances of my highest consideration.
LYDIE EVRARD
Deputy Director General
Head of the Department of Nuclear Safety and Security
Enclosures: Annex A: List of Member States to be Invited
Annex B: Proposed Arrangements
HE Mr Peter Potman
Resident Representative
Permanent Mission of the Kingdom of the Netherlands to the IAEA
