Statement of Requirements for World Press Freedom Day 2020 (WPFD 2020)
Responsibilities and commitments for UNESCO:
Co-chairing of WPFD Steering Committee and WPFD Advisory Committee (together with
the Kingdom of the Netherlands)
Establishing the WPFD Steering and Advisory Committees with host country counterparts;
Regularly liaising with the WPFD Steering Committee on the planning of the event.
Financial commitments
Financing costs of participation of certain international contributors to the Conference.
Providing the UNESCO/Guillermo Cano World Press Freedom Prize (USD 25,000);
Financing travel costs of UNESCO staff members to the event;
Ensuring and financing the translation of communication materials into selected official
UN languages;
Co-coordinating the overall organization of the international conference (together
with the Kingdom of the Netherlands)
Co-coordinating the overall organization of the international conference, including
the plenaries, the parallel sessions, the Youth Newsroom, the Academic Conference
etc.;
Preparing WPFD concept note, as well as global agenda and programme;
Identifying and inviting international participants;
Setting key messages and deliverables for the WPFD 2020 conference;
Co-organize call for session proposals and following the selection process;
Establish partnerships with international NGOs for the organization and funding of
the parallel sessions and other side-events taking place at the conference;
Ensuring shipment of UNESCO publications and materials to WPFD conference in The Hague;
Ensuring translation of conference documents (programme, concept note, etc.) where
needed;
Inviting event participants
Identifying participants (in consultation with the host country) and issuing official
UNESCO invitation letters
Developing international communications
Build communication strategy in coordination with the Host Country for WPFD campaign
Developing the visual identity of WPFD conference and Day campaign, in close consultation
with the host country;
Facilitating publicity and visibility towards international media and audiences;
Developing international media and social media partnerships for the global WPFD campaign;
Develop and hosting official WPFD website, in close collaboration with host country
Responsibilities and commitments for the Kingdom of the Netherlands (Host Country):
Co-chairing of WPFD Steering Committee and WPFD Advisory Committee (together with
UNESCO)
Co-chairing and appointing representatives for the WPFD Steering Committee;
Regularly liaising with the WPFD Steering Committee on the planning of the event;
Ensuring multi-stakeholder participation in the WPFD Advisory Committee including
civil society, government, media and academia;
Regularly liaising with the WPFD Advisory Committee on their inputs for the event.
Financial responsibilities and commitments
Preparation and management of state budget of WPFD;
Ensuring and financing the venue and online conference platform for the global conference
and UNESCO/Guillermo Cano Prize ceremony, as well as of all the necessary arrangements
for the planning of the event based on the programme agreed upon with UNESCO. This
includes police protection and security; logistics; hospitality; and interpretation
where applicable.
Financing costs of participation of certain international or Dutch contributors to
the Conference.
Facilitate the Guillermo Cano World Press Freedom Prize ceremony and accompanying
reception and/or (gala) dinner.
Facilitate a courtesy package for specifically appointed VIPs.
Co-coordinating the overall organization of the international conference (in consultation
with UNESCO)
Co-coordinating the overall organization of the international conference, including
the plenaries, the parallel sessions, the Youth Newsroom, the Academic Conference
etc.;
Setting key messages and deliverables for the WPFD 2020 conference;
Establishing partnerships with national hosts for youth newsroom and academic conference.
Setting up team dedicated to the planning of WPFD, which will work in close consultation
with the UNESCO WPFD team in Paris;
Ensuring overall coordination of all logistical aspects of the event;
Hosting and facilitating the registration process;
Making arrangements to facilitate the visa application process for WPFD participants;
Facilitating and coordinating press accreditation as well as embedded media center
for (inter) national journalists;
Establishing partnership(s) for exhibition(s), in close consultation with UNESCO
Liaising with UNESCO for the official visit of the Director-General to the country;
Ensuring visibility
Build and execute communication strategy in coordination with UNESCO for WPFD campaign
Facilitating national and international media coverage;
Supporting global WPFD campaign through network of embassies.
