INTERNATIONAL ATOMIC ENERGY AGENCY
Vienna,
2018-12-20
Ref CN-270
Excellency,
I have the honour to inform you that the International Atomic Energy Agency (IAEA)
is planning to hold an International Conference on Effective Nuclear and Radiation
Regulatory Systems (hereinafter referred to as “event”) from 4 to 7 November 2019.
This event will be the fifth in a series of conferences on effective nuclear regulatory
systems. The four preceding conferences were held at the following locations: Vienna,
Austria in 2016, Ottawa, Canada in 2013, Cape Town, South Africa in 2009 and Moscow,
Russian Federation in 2006.
The purpose of the event is to build on the conclusions and deliberations of the previous
conferences, and to consider the developments in the regulatory systems to further
enhance safety and security globally. The event will play a vital part in the global
efforts of senior nuclear and radiation safety and nuclear security regulators to
review issues that are important to the global nuclear regulatory community.
The event will be conducted in English.
Approximately 250 participants from the invited Member States, entities and organizations
as listed in Annex A are expected to attend, as well as representatives from the IAEA.
Informal discussions held with Mr Ynte Stockmann from the Joint Research Centre/European
Commission (JRC/EC) have indicated that suitable premises and facilities could be
made available in Amsterdam.
I have the honour to enquire whether the Government of the Kingdom of the Netherlands
(hereinafter referred to as the “Government”) would wish to host this event and, if
so, whether the Government would agree to make the following arrangements:
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1. The Agreement on the Privileges and Immunities of the International Atomic Energy Agency (“the Agreement”), which was accepted by the Government on 29 August 1963, shall
be applicable in respect of the event. In particular, officials of the IAEA participating
in, or performing functions in connection with, the event shall enjoy the privileges
and immunities provided under Articles VI and IX of the Agreement. Representatives of States shall enjoy the privileges and immunities accorded under
Article V of the Agreement. Participants invited by the IAEA to attend the event shall enjoy the privileges
and immunities accorded to experts on mission for the IAEA provided under Article VII of the Agreement. The property, funds and assets of the IAEA associated with the event shall enjoy
the privileges and immunities accorded under Article III of the Agreement.
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2. The Government will accord to the persons mentioned in paragraph 1 above every facility
necessary for the performance of their functions in connection with the event, including
entering, remaining in and leaving the Kingdom of the Netherlands. The Government
will issue any necessary visas as expeditiously as possible and, where the legislation
of the Kingdom of the Netherlands permits, free of charge. The Government, however,
reserves the right to deny, irrespective of nationality, visas to individual participants
for national security reasons. Annex A contains the list of Member States, entities and organizations to be invited to participate
in the event.
The IAEA will inform the Government promptly of all persons officially designated
to attend the event. The IAEA will also advise such persons to apply for visas, if
necessary, in good time before the opening date of the event, and the Government is
expected to issue such visas promptly so as to allow them to attend the event.
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3. The Government will facilitate customs formalities for the persons mentioned in paragraph
1 above when they enter and leave the Kingdom of the Netherlands.
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4. The Government will, at no cost to the IAEA, make adequate and appropriate premises,
personnel and facilities available for the entire duration of the event as listed
in Annex B.
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5. The Government will exercise reasonable care to ensure security on the premises where
the event takes place and to ensure the safety of the persons mentioned in paragraph
1 above while they are on those premises. The Government will take whatever steps
may be reasonable in the circumstances to ensure such security and safety, including
such supervision of the premises as may be warranted.
I should be grateful if your Government would designate a representative to facilitate
liaison between the IAEA and your Government in connection with the event. Mr Shahid
Mallick of the Office of Safety and Security Coordination has been appointed Scientific
Secretary of the event. Ms Martina Khaelss of the Division of Conference and Documents
Services will be responsible for the administrative organization of the event.
Should your Government wish to host this meeting, I would be grateful if you would
inform me in writing of your Government’s agreement to the above-enumerated points
by 31 December 2018 so as to enable the Secretariat to proceed with timely arrangements.
Accept, Excellency, the assurances of my highest consideration.
Juan Carlos Lentijo
Deputy Director General
Head of the Department of Nuclear Safety and Security
Enclosures:
Annex A: List of Member States, Entities and Organizations to be Invited
Annex B: List of Facilities and Resources to be Provided by the Government Free of
Charge
HE Mr Marco Hennis
Resident Representative
Permanent Mission of the Kingdom of the Netherlands to the IAEA
Opernring 5/7th Floor
1010 VIENNA
AUSTRIA
