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2.2.1. The first meeting room (Salle I) for the fifth session of the Meeting of the Parties
to the Aarhus Convention and the second session of the Meeting of the Parties to the Protocol on PRTRs, with seating for approximately 400 delegates, including sufficient table space for
each delegation (including observer delegations under rule 6 of the AC RoP and rule
6 RoPP), equipped for simultaneous interpretation into English, French and Russian
and in accordance with the arrangements specified in paragraph 3.2. The interpretation
equipment will be of a standard similar to that of the Palais des Nations, Geneva,
with a sufficient number of microphones and headphones to enable all delegations to
join in the discussions from their seats. The interpretation booths will be well insulated.
In addition, 100 seats will be provided at the side or back of the room for non-participatory
observers and press. The room will be accessible 24 hours per day, from 29 June to
4 July 2014;
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2.2.2. The second meeting room (Salle II) able to seat approximately 180 people for the final
preparatory meetings, side-events and press conferences as needed. This will be accessible
24 hours per day, from 29 June 2014 to 3 July 2014. The meeting room will be equipped
for simultaneous interpretation into English, French and Russian and in accordance
with the arrangements specified in paragraph 3.3. The interpretation equipment will
be of a standard similar to that of the Palais des Nations, Geneva, with a sufficient
number of microphones and headphones to enable all delegations to join in the discussions
from their seats. The interpretation booths will be well insulated;
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2.2.3. The third meeting room (Salle III) for the Convention’s Compliance Committee meetings,
negotiations and side events, accessible 24 hours a day, for approximately 50 people
and able to seat approximately 30 people for the period 29 June – 4 July 2014. The
meeting room will be equipped with an adequate sound amplification system and in accordance
with the arrangements specified in paragraph 3.4. Upon the request of the UNECE secretariat
in accordance with paragraph 7.2, the meeting room will be equipped for simultaneous
interpretation between English and French and/or between Russian and English. The
interpretation equipment will be of a standard similar to that of the Palais des Nations,
Geneva, with a sufficient number of microphones and headphones to enable all delegations
to join in the discussions from their seats. The interpretation booths will be well
insulated;
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2.2.4. The fourth meeting room (Salle IV) for the Bureau meetings, accessible 24 hours a
day, for approximately 30 people and able to seat approximately 20 people for the
period 29 June – 4 July 2014;
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2.2.5. The fifth meeting room (Salle V) for negotiations, side events and the Protocol’s
Compliance Committee meetings, accessible 24 hours a day, for approximately 100 people
and able to seat approximately 50 people for the period 29 June – 4 July 2014. Upon
the request of the UNECE secretariat in accordance with paragraph 7.2, the meeting
room will be equipped for simultaneous interpretation between English and French and/or
between Russian and English. The interpretation equipment will be of a standard similar
to that of the Palais des Nations, Geneva, with a sufficient number of microphones
and headphones to enable all delegations to join in the discussions from their seats.
The interpretation booths will be well insulated;
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2.2.6. A meeting room for approximately 75 people for EU coordination meetings. This will
also be accessible 24 hours per day; from 28 June to 4 July 2014 (payment, equipment,
other requirements to be subject to an agreement between the EU Presidency and the
Government);
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2.2.7. A meeting room for approximately 100 people for NGO coordination meetings. This will
also be accessible 24 hours per day, from 28 June to 4 July 2014 (space facilities
and equipment to be provided free of charge, details of requirements to be subject
to an agreement between NGOs and the Government);
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2.2.8. Offices for the senior officials of the host country, as required;
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2.2.9. An office for the UN senior officials (for up to 3 persons) from 29 June to 4 July
2014;
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2.2.10. Two rooms to be used as the working offices of the UNECE secretariat from 27 June
to 4 July 2014, including one room for large photocopiers, printer, fax machine, documents
and assistants. Rooms for the host country secretariat, as required. All rooms will
have a sufficient number of desks and appropriate equipment in accordance with the
arrangements specified in sections 4 and 6;
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2.2.11. An office for public interest NGOs with desks and equipment (space facilities and
equipment to be provided free of charge, details of requirements and duration to be
subject to an agreement between NGOs and the Government) from 28 June to 4 July 2014;
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2.2.12. An office for the EU Presidency with desks and equipment (payment, equipment, other
details of requirements to be subject to an agreement between the EU Presidency and
the Government) from 28 June to 4 July 2014;
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2.2.13. Other offices for the delegations (payment, equipment, other details of requirements
to be the subject of agreement between the delegations and the Government);
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2.2.14. Ample space for exhibitions, outside the main meeting room (provided by the Government
at no cost for displays of the UN organizations and public interest NGOs);
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2.2.15. Registration/information desk(s) near the entrance to the premises;
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2.2.16. Security checkpoint(s) (see section 11 on special needs for Security);
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2.2.17. Pigeon holes for distribution of the documents to participants in or just outside
the main meeting room;
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2.2.18. A press centre, including: a separate room for press conferences; a separate room
for journalists; a separate room for IISD staff, from 29 June (PM) to 4 July 2014
(see section 10);
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2.2.19. A centre for delegates with working stations with PCs having all standard office software
installed and Internet connection as well as photocopying and printing machines (see
paragraph 6.2; the payment for the use to be subject to a decision of the Government);
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2.2.20. Banking facilities on the premises or near the venue (and willing to cash traveller’s
cheques).
