FOOD AND AGRICULTURE ORGANIZATION OF THE UNITED NATIONS
Rome, 15 December 2015
I have the honour to refer to the communication of 23 October 2015 from Dr Christianne Bruschke, Chief Veterinary Officer, Ministry of Agriculture, Nature and Food Quality of the Netherlands, and Vice-Chairperson of the Executive Committee, addressed to Mr Keith Sumption, Executive Secretary of the European Commission for the EuFMD, conveying your Government’s willingness to provide host facilities for the 91st Session of the Executive Committee of the EuFMD. It is proposed to hold the Session in The Hague from 9 to 10 March 2016.
I very much appreciate the generous offer made by your Government.
The Session is being convened under the provisions of Article X of the EuFMD Constitution. It is my intention to invite the Chairperson of the Research Group of the Standing Technical Committee (Ireland) and all the Members of the Executive Committee, who are nationals of the following FAO Member Nations: Austria, France, Greece, Ireland, Lithuania, Netherlands, Serbia and Turkey. An invitation to attend in an observer capacity will also be sent to: Hungary, European Union, the World Organisation for Animal Health (OIE), the World Reference Laboratory for Foot-and-Mouth Disease (WRLFMD) and the Organisation for Economic Co-operation and Development (OECD).
The total number of participants is expected to be between 10 and 15.
The Session will be conducted in English.
In order to ensure the smooth functioning of the Session, I should appreciate it if your Government would undertake to apply the following provisions:
1. The Government will exercise all reasonable care to ensure security on the premises in which the Session takes place and to ensure the safety of the officials of FAO and participants concerned while on such premises. The Government will take whatever steps may be reasonably required in the circumstances to ensure such security and such safety, including such supervision of the premises as may be warranted.
2. The Government recognizes that the Convention on the Privileges and Immunities of the Specialized Agencies of 21 November 1947 (hereinafter referred to as “the Convention“) will be applicable to the Session. Accordingly, representatives of Governments and officials of FAO performing official functions in connection with the Session will enjoy the privileges and immunities provided by Articles V and VI of the Convention. FAO declares that participants from organizations are experts on mission within the meaning of Annex II and VII to the Convention, and consequently it is agreed that they will enjoy the privileges and immunities provided by those Annexes.
3. Without prejudice to the provisions of the Convention, all persons performing functions in connection with the Session shall enjoy immunity from legal process in respect of words spoken or written in connection with their functions during the Session.
4. Grant visas and all necessary facilities to delegates, observers and consultants attending the Session, provided that the general conditions governing the granting of visas are fulfilled.
5. The Government will deal with any action, claim, or other demand against FAO or its personnel arising out of:
(i) injury to person or damage to property in the premises provided for the Session;
(ii) injury to person or damage to property incurred in using the transportation provided by the Government for the Session;
(iii) the employment by the Government of temporary personnel for the Government. The Government will hold harmless FAO and its personnel in respect of any such action, claim or demand, unless these damages were caused by gross negligence or intentionally caused by personnel of FAO.
6. Without prejudice to their privileges and immunities, it is the duty of all participants enjoying privileges and immunities to respect the laws and regulations of the Netherlands. They also have a duty not to interfere in the internal affairs of the Netherlands.
7. Any dispute concerning the interpretation or implementation of this Agreement, except for a dispute subject to the appropriate provisions of the Convention or of any other applicable agreement, will, unless the parties otherwise agree, be submitted to a tribunal of three arbitrators, one of whom will be appointed by the Director-General of FAO, one by the Government, and the third, who will be the chairman, by the other two arbitrators. If either party does not appoint an arbitrator within three months of the other party having notified the name of its arbitrator, or if the first two arbitrators do not within three months of the appointment or nomination of the second one of them appoint the chairman, then such arbitrator will be nominated by the President of the International Court of Justice at the request of either party to the dispute. Except as otherwise agreed by the parties, the tribunal shall adopt its own rules of procedure, provide for reimbursement of its members and the distribution of expenses between the parties, and take all decisions by a two-thirds majority. Its decisions on all questions of procedure and substance shall be final and, even if rendered in default of one of the parties, be binding on both of them.
8. Nominate a Liaison Officer who will be responsible for the coordination of local facilities and arrangements for the Session.
9. Provide one meeting room with seating and table space for 15 persons, a beamer (data projector) and backup, a photocopier and a laptop or PC linked to a laser printer, for copying and printing of documents.
I should appreciate receiving your Government’s acceptance of the above responsibilities by email, as soon as possible (Official-Correspondence-Group@fao.org), so that invitations and documents may be prepared and issued in good time. This letter and your reply will constitute the Agreement covering the 91st Session of the Executive Committee of the EuFMD.
Accept, Excellency, the assurance of my highest consideration.
Conference, Council and Protocol Affairs Division
Permanent Representative of the Kingdom of the Netherlands to FAO