INTERNATIONAL ATOMIC ENERGY AGENCY
In reply please refer to: F1-RC-1214.1
I have the honour to inform you that the International Atomic Energy Agency (IAEA) is planning to hold, under a coordinated research project, the 1st IAEA Technical Meeting on Development of an Integrated Approach to Routine Automation of Neutron Activation Analysis”, to be held in Delft, the Netherlands, from 27 to 31 August 2012.
The purpose of the meeting is:
• to share information between participants regarding the proposed projects, evaluate level of automation at different NAA laboratories;
• to identify the individual projects of common interest in order to establish close collaboration of different teams and design joint activities;
• to discuss and agree on the modalities for sharing the information during this CRP, elaborate the creation of a dedicated web portal;
• to discuss and agree on the detailed work-plan for the 1st year and previsions for the 2nd and 3rd years; and
• to prepare a draft meeting report.
Approximately 30 persons from 38 countries are expected to attend, as well as two representatives from the IAEA.
Informal discussions held with Mr Ir. Peter Bode, Associate Professor Nuclear Science and Engineering from the Delft University of Technology, TU Delft/Reactor Institute Delft, Faculty of Applied Sciences, Department of Radiation, Radionuclides and Reactors, Section Radiation and Isotopes for Health, Mekelweg 15, NL-2629 JB Delft, The Netherlands, Tel: +31-15-2783530, Fax +31-15 2783906, E-mail: P.Bode@tudelft.nl, have indicated that suitable premises and facilities could be made available in Delft.
I have the honour to enquire whether your Government would wish to host this meeting and, if so, whether your Government would agree to make the following arrangements:
1. The Government of the Netherlands (hereinafter referred to as the Government) will accord to the IAEA, its property, funds and assets, and to its officials and participants officially invited by the Director General of the IAEA to attend the meeting in their official capacities, and to members of the immediate families of such persons, the privileges and immunities contained in the Agreement on the Privileges and Immunities of the International Atomic Energy Agency, which was accepted by the Government on 29 August 1963.
2. The Government will accord to the officials and participants mentioned above every facility necessary for the performance of their functions in connection with the meeting, including entering, remaining in and leaving the Netherlands. The Government will issue any necessary visas as expeditiously as possible and, where the legislation of the Netherlands permits, free of charge. The Government, however, reserves the right to deny, irrespective of nationality, visas to individual participants for national security reasons. Annex A contains the list of Member States to be invited to participate in the workshop.
The IAEA will inform the Government promptly of all persons officially designated to attend the meeting. The IAEA will also advise such persons to apply for visas, if necessary, in good time before the opening date of the meeting, and the Government is expected to issue such visas promptly so as to allow them to attend the meeting.
3. The Government will facilitate customs formalities for the persons referred to above when they enter and leave the Netherlands.
4. The Government will, at no cost to the IAEA, make adequate and appropriate premises and facilities available for the entire duration of the meeting as listed in Annex B.
5. The Government will exercise reasonable care to ensure security on the premises where the meeting takes place and to ensure the safety of the persons mentioned in paragraph 1 above while they are on those premises. The Government will take whatever steps may be reasonable in the circumstances to ensure such security and safety, including such supervision of the premises as may be warranted.
Mr Danas Ridikas of the Department of Nuclear Sciences and Applications has been appointed Scientific Secretary of the meeting.
Should your Government wish to host this meeting, I would be grateful if you would inform me in writing of your Government’s agreement to the above enumerated points by 29 February 2012 so as to enable the Secretariat to proceed with timely arrangements.
Accept, Sir, the assurances of my highest consideration.
Deputy Director General
Head of the Department of Nuclear
Sciences and Applications
For the DIRECTOR GENERAL
Annex A: List of Member States to be Invited
Annex B: List of Facilities and Resources to be Provided by the Host Government Free of Charge
Mr HE Alphons Hamer
Resident Representative of het Netherlands to the International Atomic
Opernring 5/7th Floor