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Briefwisseling houdende een verdrag tussen de Regering van het Koninkrijk der Nederlanden [...] Samples and Large Objects”, 17 - 21 mei 2010 te Delft, Wenen, 08-02-2010[Regeling vervallen per 08-02-2011.]

Geldend van 08-02-2010 t/m 07-02-2011

Briefwisseling houdende een verdrag tussen de Regering van het Koninkrijk der Nederlanden en het Internationaal Agentschap voor Atoomenergie (IAEA) inzake de “Technical meeting on the Application of Large sample Neutron Activation Analysis Techniques for Inhomogeneous Bulk Archeaological Samples and Large Objects”, 17 - 21 mei 2010 te Delft

Authentiek : EN

Nr. I [Vervallen per 08-02-2011]

INTERNATIONAL ATOMIC ENERGY AGENCY

Vienna, 9 December 2009

In reply please refer to: F2-RC-1115.2

Sir,

I have the honour to inform you that the International Atomic Energy Agency (IAEA) is planning to hold, under a coordinated research project (CRP), a Technical Meeting on Application of Large sample Neutron Activation Analysis Techniques for Inhomogeneous Bulk Archaeological Samples and large Objects from 17 to 21 May 2010. The purpose of the meeting is to analyse and document the progress made, to identify research problems and deviations, if any, and propose solutions, and to prepare the work plan for the next phase of the CRP. Approximately 15 scientists from 15 countries are expected to attend, as well as representative(s) from the IAEA.

Informal discussions held with Mr Peter Bode, from the Reactor Institute Delft, Delft University of Technology, have indicated that suitable premises and facilities could be made available in Delft.

I have the honour to enquire whether your Government would wish to host this meeting and, if so, whether your Government would agree to make the following arrangements:

  • 1. The Government of the Netherlands (hereinafter referred to as the Government) will accord to the IAEA, its property, funds and assets, and to its officials and participants officially invited by the Director General of the IAEA to attend the meeting in their official capacities, and to members of the immediate families of such persons, the privileges and immunities contained in the Agreement on the Privileges and Immunities of the International Atomic Energy Agency, which was accepted by the Government on 29 August 1963.

  • 2. The Government will accord to the officials and participants mentioned above every facility necessary for the performance of their functions in connection with the meeting, including entering, remaining in and leaving the Netherlands. The Government will issue any necessary visas as expeditiously as possible and, where the legislation of the Netherlands permits, free of charge. The Government, however, reserves the right to deny, irrespective of nationality, visas to individual participants for national security reasons. Annex A contains the list of Member States to be invited to participate in the meeting.

    The IAEA will inform the Government promptly of all persons officially designated to attend the meeting. The IAEA will also advise such persons to apply for visas, if necessary, in good time before the opening date of the meeting, and the Government is expected to issue such visas promptly so as to allow them to attend the meeting.

  • 3. The Government will facilitate customs formalities for the persons referred to above when they enter and leave the Netherlands.

  • 4. The Government will, at no cost to the IAEA, make adequate and appropriate premises and facilities available for the entire duration of the meeting as listed in Annex B.

  • 5. The Government will exercise reasonable care to ensure security on the premises where the meeting takes place and to ensure the safety of the persons mentioned in paragraph 1 above while they are on those premises. The Government will take whatever steps may be reasonable in the circumstances to ensure such security and safety, including such supervision of the premises as may be warranted.

Ms Petra Salame, of the Division of Physical and Chemical Sciences, has been appointed Scientific Secretary of the meeting.

Should your Government wish to host this meeting, I would be grateful if you would inform me in writing of your Government’s agreement to the above enumerated points by 10 February 2010 so as to enable the Secretariat to proceed with timely arrangements.

Accept, Sir, the assurances of my highest consideration.

WERNER BURKART

Deputy Director General

Head of the Department of Nuclear Sciences and Applications

for the DIRECTOR GENERAL

Enclosure

H.E. Mr Alphons Hamer Ambassador Resident Representative of the Netherlands tothe International Atomic Energy Agency Opernring 5/7th floor 1010 VIENNA

Annex A. List of Member States to be Invited [Vervallen per 08-02-2011]

2nd RCM on Application of Large sample Neutron Activation Analysis Techniques for Inhomogeneous Bulk Archaeological Samples and large Objects Delft 17-21 May 2010

Member States

Brazil

China

Egypt

Ghana

Greece

India

Japan

Malaysia

Netherlands

Peru

Romania

Russian Federation

Syrian Arab Republic

Thailand

United States of America

Annex B. List of Facilities and Resources to be Provided by the Host Government Free of Charge [Vervallen per 08-02-2011]

2nd RCM on Application of Large sample Neutron Activation Analysis Techniques for Inhomogeneous Bulk Archaeological Samples and large Objects Delft 17-21 May 2010
  • 1. Premises

    • Meeting room with accommodation for 25 persons

    • Briefing room with accommodation for 25 persons

    The above premises should be fully furnished and equipped and placed at the exclusive disposal of the IAEA from 15 until 21 May 2010, inclusive.

  • 2. Equipment:

    • Two microphones on the Chairman’s table, one microphone and one neck microphone for the speaker on the lectern and a sufficient number of microphones distributed throughout the meeting room (and connected to the recording equipment if the meeting is being recorded)

    • One photocopying machine (rapid and easy to operate)

    • One data projector for PowerPoint presentation

    • One screen

    • One personal computer

    • One flip chart

    • Decorations and signs as necessary

    • Internet connection, wireless connection, if possible

  • 3. Personnel

    • One secretary/conference clerk fluent in English to assist the IAEA Scientific Secretary

    • Staff needed to prepare, install and operate the technical facilities and equipment

    • One conference clerk for the meeting room

    The above personnel should be available from 16 until 21 May 2010 inclusive.

    In addition to the above specific tasks, all servicing staff must be prepared to perform other duties in connection with the preparation and running of the meeting, and to provide assistance in compiling and distributing documents whenever necessary.

Nr. II [Vervallen per 08-02-2011]

PERMANENT MISSION OF THE NETHERLANDS TO THE UN

Vienna, 8 February 2010

Re: Technical Meeting on Application of Large sample Neutron Activation Analysis Techniques for Inhomogeneous Bulk Archaeological Samples and Large Objects, Delft, the Netherlands, 17 to 21 May 2010

Sir,

I have the honour to refer to your letter reference F2-RC-1115.2 of 9 December 2009, relating to an Agreement to be concluded between the Government of the Kingdom of the Netherlands and the International Atomic Energy Agency (IAEA) concerning the Technical Meeting on Application of Large sample Neutron Activation Analysis Techniques for Inhomogeneous Bulk Archaeological Samples and large Objects, which is scheduled to be held in Delft, the Netherlands, from 17 to 21 May 2010, which reads as follows:

[Red: (Zoals in Brief Nr. I)]

I am authorized by the Government of the Kingdom of the Netherlands to state that it agrees to the proposals regarding the organization of the Technical Meeting. Further, I am authorized to state that the Government of the Kingdom of the Netherlands considers your letter and my reply as together constituting an Agreement between the Government of the Kingdom of the Netherlands and the IAEA concerning the Technical Meeting on Application of Large sample Neutron Activation Analysis Techniques for Inhomogeneous Bulk Archaeological Samples and large Objects, which shall enter into force on the date of this reply and shall remain in force for the duration of the Technical Meeting and for such additional period as is necessary for its preparation and winding up, the total duration of this Agreement, however, not to exceed one year.

Please accept, Sir, the assurances of my highest consideration.

ADRIAAN BEENEN

First Secretary

Mr. Werner Burkart Deputy Director General Head of the Department of Nuclear Sciences and Applications International Atomic Energy Agency (IAEA) Vienna International Centre