INTERNATIONAL ATOMIC ENERGY AGENCY
Vienna, 9 December 2009
In reply please refer to: F2-RC-1115.2
I have the honour to inform you that the International Atomic Energy Agency (IAEA) is planning to hold, under a coordinated research project (CRP), a Technical Meeting on Application of Large sample Neutron Activation Analysis Techniques for Inhomogeneous Bulk Archaeological Samples and large Objects from 17 to 21 May 2010. The purpose of the meeting is to analyse and document the progress made, to identify research problems and deviations, if any, and propose solutions, and to prepare the work plan for the next phase of the CRP. Approximately 15 scientists from 15 countries are expected to attend, as well as representative(s) from the IAEA.
Informal discussions held with Mr Peter Bode, from the Reactor Institute Delft, Delft University of Technology, have indicated that suitable premises and facilities could be made available in Delft.
I have the honour to enquire whether your Government would wish to host this meeting and, if so, whether your Government would agree to make the following arrangements:
1. The Government of the Netherlands (hereinafter referred to as the Government) will accord to the IAEA, its property, funds and assets, and to its officials and participants officially invited by the Director General of the IAEA to attend the meeting in their official capacities, and to members of the immediate families of such persons, the privileges and immunities contained in the Agreement on the Privileges and Immunities of the International Atomic Energy Agency, which was accepted by the Government on 29 August 1963.
2. The Government will accord to the officials and participants mentioned above every facility necessary for the performance of their functions in connection with the meeting, including entering, remaining in and leaving the Netherlands. The Government will issue any necessary visas as expeditiously as possible and, where the legislation of the Netherlands permits, free of charge. The Government, however, reserves the right to deny, irrespective of nationality, visas to individual participants for national security reasons. Annex A contains the list of Member States to be invited to participate in the meeting.
The IAEA will inform the Government promptly of all persons officially designated to attend the meeting. The IAEA will also advise such persons to apply for visas, if necessary, in good time before the opening date of the meeting, and the Government is expected to issue such visas promptly so as to allow them to attend the meeting.
3. The Government will facilitate customs formalities for the persons referred to above when they enter and leave the Netherlands.
4. The Government will, at no cost to the IAEA, make adequate and appropriate premises and facilities available for the entire duration of the meeting as listed in Annex B.
5. The Government will exercise reasonable care to ensure security on the premises where the meeting takes place and to ensure the safety of the persons mentioned in paragraph 1 above while they are on those premises. The Government will take whatever steps may be reasonable in the circumstances to ensure such security and safety, including such supervision of the premises as may be warranted.
Ms Petra Salame, of the Division of Physical and Chemical Sciences, has been appointed Scientific Secretary of the meeting.
Should your Government wish to host this meeting, I would be grateful if you would inform me in writing of your Government’s agreement to the above enumerated points by 10 February 2010 so as to enable the Secretariat to proceed with timely arrangements.
Accept, Sir, the assurances of my highest consideration.
Deputy Director General
Head of the Department of Nuclear Sciences and Applications
for the DIRECTOR GENERAL
H.E. Mr Alphons Hamer
Resident Representative of the Netherlands tothe International Atomic Energy Agency
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