INTERNATIONAL ATOMIC ENERGY AGENCY
Vienna, 21 December 2009
In reply please refer to: 652-T2-10CT01744
I have the honour to inform you that the International Atomic Energy Agency (IAEA) is planning to hold a Consultancy Meeting on “Removal of Spent Nuclear Fuel (SNF) and Radioactive Waste from Andreyeva Bay and Strategies for Handling Sunken Objects Containing SNF in the Arctic Ocean” from 24 to 26 February 2010. The purpose of the meeting is to discuss existing and planned international programmes on elimination of nuclear legacy in North-West Russia in order to speed up their implementation. Approximately 60 persons from 13 countries and three international organizations are expected to attend, as well as representatives from the IAEA.
This Consultancy Meeting would be conducted in lieu of the planned Technical Meeting in Petten that was the subject of my letter dated 9 November 2009. The last informal discussions held with Mr Michel Deelen, Deputy Head of Environment and Nuclear Safety Division, Ministry of Foreign Affairs of the Netherlands, have indicated that suitable premises and facilities could be made available in the Hague, the Netherlands.
I have the honour to enquire whether your Government would wish to host this meeting and, if so, whether your Government would agree to make the following arrangements:
1. The Government of the Netherlands (hereinafter referred to as the Government) will accord to the IAEA, its property, funds and assets, and to the officials of the IAEA and participants officially designated to attend the meeting in their official capacities, and to members of the immediate families of such persons, the privileges and immunities contained in the Agreement on the Privileges and Immunities of the International Atomic Energy Agency, which was accepted by the Government on 29 August 1963.
2. The Government will accord to the officials and participants mentioned above every facility necessary for the performance of their functions in connection with the meeting, including entering, remaining in and leaving the Netherlands. The Government will issue any necessary visas as expeditiously as possible and, where the legislation of the Netherlands permits, free of charge. The Government, however, reserves the right to deny, irrespective of nationality, visas to individual participants for national security reasons. Annex A contains the list of Member States to be invited to participate in the meeting.
The IAEA will inform the Government promptly of all persons officially designated to attend the meeting. The IAEA will also advise such persons to apply for visas, if necessary, in good time before the opening date of the meeting, and the Government is expected to issue such visas promptly so as to allow them to attend the meeting.
3. The Government will facilitate customs formalities for the persons referred to above when they enter and leave the Netherlands.
4. The Government will, at no cost to the IAEA, make adequate and appropriate premises and facilities available for the entire duration of the meeting as listed in Annex B.
5. The Government will exercise reasonable care to ensure security on the premises where the meeting takes place and to ensure the safety of the persons mentioned in paragraph 1 above while they are on those premises. The Government will take whatever steps may be reasonable in the circumstances to ensure such security and safety, including such supervision of the premises as may be warranted.
Mr Oleg Goroshko from the Division of Nuclear Fuel Cycle and Waste Technology has been appointed Scientific Secretary of the meeting.
Should your Government wish to host this meeting, I would be grateful if you would inform me in writing of your Government’s agreement to the above enumerated points by 30 November 2010 so as to enable the Secretariat to proceed with timely arrangements.
Accept, Sir, the assurances of my highest consideration.
Deputy Director General
Head of the Department of Nuclear
For the DIRECTOR GENERAL
Annex A: List of Member States and Organizations to be invited
Annex B: List of Facilities and Resources to be provided by the Host Government Free of Charge
H.E. Mr Alphons Hamer
Resident Representative of the Netherlands
to the International Atomic Energy Agency
Permanent Mission of the Netherlands
Opernring 5/ 7th floor