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Briefwisseling houdende een verdrag tussen de Regering van het Koninkrijk der Nederlanden [...] Causes Including Human and Organizational Factors (HOF)”, Wenen, 09-10-2009[Regeling vervallen per 09-10-2010.]

Geldend van 09-10-2009 t/m 08-10-2010

Briefwisseling houdende een verdrag tussen de Regering van het Koninkrijk der Nederlanden en het Internationaal Agentschap voor Atoomenergie (IAEA) inzake een regionale workshop over “Event Analysis and Root Causes Including Human and Organizational Factors (HOF)”

Authentiek : EN

Nr. I [Vervallen per 09-10-2010]

INTERNATIONAL ATOMIC ENERGY AGENCY

Vienna, 10 August 2009

In reply refer to: RER9098-9005-01

Subject: Request to the Government of the Netherlands to host the Joint IAEA/EC-JRC Regional Workshop on Event Analysis and Root Causes Including Human and Organizational Factors (HOF), Petten, the Netherlands, 9-13 November 2009

Sir,

I have the honour to refer to earlier consultations, at the technical level, between the Secretariat of the International Atomic Energy Agency (IAEA) and representatives of your Government concerning the organization of the above workshop from 9 to 13 November 2009 within the framework of the IAEA technical cooperation project RER9098 ‘Improving Safety Management Systems and Operation Feedback’. The purpose of the workshop is to exchange and disseminate knowledge on root cause analysis with emphasis on human and organizational factors. It is expected that 20 participants from 19 IAEA Member States as listed in Annex A will attend the workshop.

I have the honour to enquire whether your Government would wish to host this workshop and, if so, whether your Government would agree to make the following arrangements:

  • 1. The Government of the Netherlands (hereinafter referred to as the Government) will accord to the IAEA, its property, funds and assets, and to the officials of the IAEA and participants officially designated to attend the workshop in their official capacities, and to members of the immediate families of such persons, the privileges and immunities contained in the Agreement on the Privileges and Immunities of the International Atomic Energy Agency, which was accepted by the Government on 29 August 1963.

  • 2. The Government will accord to the persons referred to above every facility necessary for the performance of their functions in connection with the workshop, including entering, remaining in and leaving The Netherlands. The Government will issue any necessary visas as expeditiously as possible and, where the legislation of The Netherlands permits, free of charge. The Government, however, reserves the right to deny, irrespective of nationality, visas to individual participants for national security reasons.

    The IAEA will inform the Government promptly of all persons officially designated to attend the training course. The IAEA will also advise such persons to apply for visas, if necessary, in good time before the opening date of the workshop, and the Government is expected to issue such visas promptly so as to allow them to attend the workshop.

  • 3. The Government will facilitate customs formalities for the persons referred to above when they enter and leave The Netherlands, as well as for the publications and other material being provided by the IAEA.

  • 4. The Government will, at no cost to the IAEA, make adequate and appropriate premises, personnel and facilities available for the entire duration of the workshop, as listed in Annex B.

  • 5. The Government will exercise reasonable care to ensure security on the premises where the workshop takes place and to ensure the safety of the persons mentioned in paragraph 1 while they are on those premises. The Government will take whatever steps may be reasonable in the circumstances to ensure such security and safety, including such supervision of the premises as may be warranted.

With regard to the organization and conduct of the workshop, I wish to propose the arrangements as indicated in the Annex B, which forms an integral part of the agreement. I am sending a copy of this letter to Mr G. Manna, European Commission, Directorate General – Joint Research Centre, Institute for Energy, Petten, who has so far been our principal contact regarding the workshop.

Should your Government wish to host this workshop, I would be grateful if you would inform me in writing of your Government’s agreement to the above enumerated points and the name of the designated Workshop Organizer and Finance Officer by 31 August 2009 so as to enable the Secretariat to proceed with timely arrangements.

I would like to convey to you the IAEA’s deep appreciation of your Government’s contribution towards the technical cooperation programme.

Accept, Sir, the assurances of my highest consideration.

ANA MARÍA CETTO

Deputy Director General

Head of the Department of Technical Cooperation

For the DIRECTOR GENERAL

Enclosures:

Annex A: List of Member States of the IAEA to be invited to participate in the meeting

Annex B: Proposed Arrangements

Acceptance Letter by the Directorate General for Energy and Transport, European Commission

Cc: Mr G. Manna, European Commission, Directorate General – Joint Research Centre, Institute for Energy

H.E. Mr Alphons Hamer

Ambassador

Resident Representative of the Netherlands to the International Atomic Energy Agency Postfach 190 1015 VIENNA

Annex A. List of Member States to be Invited [Vervallen per 09-10-2010]

Regional Workshop on Event Analysis and Root Causes Including Human and Organizational Factors (HOF)
Petten, the Netherlands 9–13 November 2009 Ref. No.: C1-RER-9098-9005-01

Armenia

Azerbaijan

Belarus

Bulgaria

Czech Republic

Hungary

Kazakhstan

Lithuania

Malta

Montenegro

Netherlands

Poland

Romania

Russian Federation

Serbia

Slovakia

Slovenia

Ukraine

Uzbekistan

Annex B. Proposed Arrangements [Vervallen per 09-10-2010]

Regional Workshop on Event Analysis and Root Causes Including Human and Organizational Factors (HOF)
Petten, the Netherlands 9–13 November 2009 Ref. No.: C1-RER-9098-9005-01
  • 1. The purpose of the workshop will be to exchange and disseminate knowledge on root cause analysis with emphasis on human and organizational factors.

  • 2. The workshop will be held at the Institute for Energy, European Commission, Directorate General – Joint Research Centre, Petten, the Netherlands, from 9 to 13 November 2009. The working language will be English.

Responsibilities

  • 3. The Host Government undertakes to provide the following:

    • (a) The premises, services and equipment (projectors, LCD, copiers, PCs, etc.) including maintenance and operation, which are necessary for the proper functioning of the workshop;

    • (b) The services of a workshop organizer, who will be responsible for the running of the workshop in general and who will liaise with the IAEA;

    • (c) Administrative and auxiliary staff as may be required for the proper conduct of the workshop, including a Finance Officer;

    • (d) Experts from the Host Country, as required;

    • (e) Recruitment and sponsorship of participants from the Host Country;

    • (f) Arrangements for technical visits and local transportation, as required.

  • 4. The IAEA undertakes to provide the following:

    • (a) One officer from the IAEA’s staff, assisted by such other staff members as may be necessary for the proper conduct of the workshop;

    • (b) The cost of travel to and from Petten as well as the daily subsistence allowance covering the cost of accommodation, food and incidentals for the participants selected by the IAEA;

    • (c) The cost of travel to and from Petten as well as the substence allowance and any fees of experts to be hired by the IAEA from outside the Host Country;

    • (d) Publications and other material as required for the purpose of the workshop;

    • (e) A contribtution towards minor local operating costs as may be agreed upon between the IAEA and the Host Government or the workshop organizer;

    • (f) A contribution towards the cost of one hospitality event for a maximum of 30 persons involved in the workshop as participants and experts or as managerial, administrative and auxiliary staff.

Organization

  • 5. The workshop will be organized by the IAEA in cooperation with the Government of the Netherlands through the Institute for Energy, European Commission, Directorate General – Joint Research Centre, Petten. Mr M. Recio is the Programme Management Officer for the workshop.

  • 6. The programme of the workshop will be worked out jointly by the workshop organizer and the IAEA.

  • 7. The experts from the Host Country to be appointed for the workshop will be invited by the workshop organizer. The experts from outside the Host Country will be hired by the IAEA.

Participation

  • 8. The workshop is open to 20 participants from IAEA Member States as listed in Annex A.

  • 9. The participants will be persons officially nominated by Member States. The selection of participants from among Government nominees will be made by the IAEA in accordance with its established procedures. Invitations to the selected participants will be issued by the IAEA.

  • 10. The IAEA will inform the Host Government promptly of all persons selected or designated to attend the workshop. The IAEA will also inform such persons to apply for visas, if necessary, in good time before the workshop.

Accommodation

  • 11. The Host Government will ensure that the Host Institution makes the necessary arrangements for suitable accommodation to be available for all persons taking part in the workshop.

Nr. II [Vervallen per 09-10-2010]

PERMANENT MISSION OF THE NETHERLANDS TO THE UN

Vienna, 9 October 2009

Re: IAEA/EC-JRC Regional Workshop on Event Analysis and Root Causes Including Human and Organizational Factors (HOF), 9-13 November 2009

Madam,

I have the honour to refer to your letter reference RER9098-9005-01 of 10 August 2009, relating to an agreement to be concluded between the Government of the Kingdom of the Netherlands and the International Atomic Energy Agency (IAEA) concerning the Joint IAEA/EC-JRC Regional Workshop on Event Analysis and Root Causes Including Human and Organizational Factors (HOF), which is scheduled to be held in Petten, the Netherlands, from 9 to 13 November 2009, which reads as follows:

[Red: (Zoals in Brief Nr. I)]

I am authorized by the Government of the Kingdom of the Netherlands to state that it agrees to the proposals regarding the organization of the Workshop. This consent will not imply any other financial commitments for the Government of the Netherlands than those stated in your letter, including the Annex B thereto.

Further, I am authorized to state that the Government of the Kingdom of the Netherlands considers your letter and my reply as together constituting an Agreement between the Government of the Kingdom of the Netherlands and the IAEA in respect of the International Atomic Energy Agency (IAEA) concerning the Joint IAEA/EWD-JRC Regional Workshop on Event Analysis and Root Causes Including Human and Organizational Factors (HOF), which shall enter into force on the date of this reply and shall remain in force for the duration of the workshop and for such additional period as is necessary for its preparation and winding up, the total duration of this Agreement, however, not to exceed one year.

Please accept, Sir, the assurances of my highest consideration.

ALPHONS HAMER

Ambassador, Permanent Representative

Ms. Ana María Cetto Deputy Director General Head of the Department of Technical Cooperation International Atomic Energy Agency Vienna International Centre Vienna