INTERNATIONAL ATOMIC ENERGY AGENCY
Vienna, 10 August 2009
In reply refer to: RER9098-9005-01
Subject: Request to the Government of the Netherlands to host the Joint IAEA/EC-JRC Regional Workshop on Event Analysis and Root Causes Including Human and Organizational Factors (HOF), Petten, the Netherlands, 9-13 November 2009
I have the honour to refer to earlier consultations, at the technical level, between the Secretariat of the International Atomic Energy Agency (IAEA) and representatives of your Government concerning the organization of the above workshop from 9 to 13 November 2009 within the framework of the IAEA technical cooperation project RER9098 ‘Improving Safety Management Systems and Operation Feedback’. The purpose of the workshop is to exchange and disseminate knowledge on root cause analysis with emphasis on human and organizational factors. It is expected that 20 participants from 19 IAEA Member States as listed in Annex A will attend the workshop.
I have the honour to enquire whether your Government would wish to host this workshop and, if so, whether your Government would agree to make the following arrangements:
1. The Government of the Netherlands (hereinafter referred to as the Government) will accord to the IAEA, its property, funds and assets, and to the officials of the IAEA and participants officially designated to attend the workshop in their official capacities, and to members of the immediate families of such persons, the privileges and immunities contained in the Agreement on the Privileges and Immunities of the International Atomic Energy Agency, which was accepted by the Government on 29 August 1963.
2. The Government will accord to the persons referred to above every facility necessary for the performance of their functions in connection with the workshop, including entering, remaining in and leaving The Netherlands. The Government will issue any necessary visas as expeditiously as possible and, where the legislation of The Netherlands permits, free of charge. The Government, however, reserves the right to deny, irrespective of nationality, visas to individual participants for national security reasons.
The IAEA will inform the Government promptly of all persons officially designated to attend the training course. The IAEA will also advise such persons to apply for visas, if necessary, in good time before the opening date of the workshop, and the Government is expected to issue such visas promptly so as to allow them to attend the workshop.
3. The Government will facilitate customs formalities for the persons referred to above when they enter and leave The Netherlands, as well as for the publications and other material being provided by the IAEA.
4. The Government will, at no cost to the IAEA, make adequate and appropriate premises, personnel and facilities available for the entire duration of the workshop, as listed in Annex B.
5. The Government will exercise reasonable care to ensure security on the premises where the workshop takes place and to ensure the safety of the persons mentioned in paragraph 1 while they are on those premises. The Government will take whatever steps may be reasonable in the circumstances to ensure such security and safety, including such supervision of the premises as may be warranted.
With regard to the organization and conduct of the workshop, I wish to propose the arrangements as indicated in the Annex B, which forms an integral part of the agreement. I am sending a copy of this letter to Mr G. Manna, European Commission, Directorate General – Joint Research Centre, Institute for Energy, Petten, who has so far been our principal contact regarding the workshop.
Should your Government wish to host this workshop, I would be grateful if you would inform me in writing of your Government’s agreement to the above enumerated points and the name of the designated Workshop Organizer and Finance Officer by 31 August 2009 so as to enable the Secretariat to proceed with timely arrangements.
I would like to convey to you the IAEA’s deep appreciation of your Government’s contribution towards the technical cooperation programme.
Accept, Sir, the assurances of my highest consideration.
ANA MARÍA CETTO
Deputy Director General
Head of the Department of Technical Cooperation
For the DIRECTOR GENERAL
Annex A: List of Member States of the IAEA to be invited to participate in the meeting
Annex B: Proposed Arrangements
Acceptance Letter by the Directorate General for Energy and Transport, European Commission
Cc: Mr G. Manna, European Commission, Directorate General – Joint Research Centre, Institute for Energy
H.E. Mr Alphons Hamer
Resident Representative of the Netherlands to the International Atomic Energy Agency