INTERNATIONAL ATOMIC ENERGY AGENCY
Vienna, 31 March 2009
Ref: C3-RER9095-9007-01
Subject: Request to the Government of The Netherlands
to host the IAEA/EC-JRC Regional Workshop on Operational Events,
Transients and Precursor Analyses, Petten, The Netherlands,
24-28 August 2009
Sir,
I have the honour to refer to earlier consultations, at the technical level, between
the Secretariat of the International Atomic Energy Agency (IAEA) and representatives
of your Government concerning the organization of the above workshop from 24 to 28
August 2009 within the framework of the IAEA technical cooperation project RER9095
“Strengthening Safety Assessment Capabilities”. The purpose of the workshop is to
present various event investigation methodologies suitable for use by nuclear power
plants, regulatory bodies or technical support organizations, recognizing the fact
that all events are not alike and therefore require different techniques in order
to be properly analysed. It is expected that twenty participants from IAEA Member
States as listed in Annex A will attend the workshop.
I have the honour to enquire whether your Government would wish to host this workshop
and, if so, whether your Government would agree to make the following arrangements:
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1. The Government of the Netherlands (hereinafter referred to as the Government) will
accord to the IAEA, its property, funds and assets, and to the officials of the IAEA
and participants officially designated to attend the workshop in their official capacities,
and to members of the immediate families of such persons, the privileges and immunities
contained in the Agreement on the Privileges and Immunities of the International Atomic
Energy Agency, which was accepted by the Government on 29 August 1963.
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2. The Government will accord to the persons referred to above every facility necessary
for the performance of their functions in connection with the workshop, including
entering, remaining in and leaving The Netherlands. The Government will issue any
necessary visas as expeditiously as possible and, where the legislation of The Netherlands
permits, free of charge. The Government, however, reserves the right to deny, irrespective
of nationality, visas to individual participants for national security reasons.
The IAEA will inform the Government promptly of all persons officially designated
to attend the workshop. The IAEA will also advise such persons to apply for visas,
if necessary, in good time before the opening date of the workshop, and the Government
is expected to issue such visas promptly so as to allow them to attend.
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3. The Government will facilitate customs formalities for the persons referred to above
when they enter and leave The Netherlands, as well as for the publications and other
material being provided by the IAEA.
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4. The Government will, at no cost to the IAEA, make adequate and appropriate premises,
personnel and facilities available for the entire duration of the workshop, as listed
in Annex B.
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5. The Government will exercise reasonable care to ensure security on the premises where
the workshop takes place and to ensure the safety of the persons mentioned in paragraph
1 above while they are on those premises. The Government will take whatever steps
may be reasonable in the circumstances to ensure such security and safety, including
such supervision of the premises as may be warranted.
With regard to the organization and conduct of the workshop, I wish to propose the
arrangements as indicated in the Annex B, which forms an integral part of the agreement. I am sending a copy of this letter
to Ms V. Ranguelova, European Commission DG Joint Research Centre, Petten, who has
so far been our principal contact regarding the workshop.
Should your Government wish to host this workshop, I would be grateful if you would
inform me in writing of your Government’s agreement to the above enumerated points
and the name of the designated Workshop Organizer and Finance Officer by 10 April
2009 so as to enable the Secretariat to proceed with timely arrangements.
I would like to convey to you the IAEA’s deep appreciation of your Government’s contribution
towards the technical cooperation programme.
Accept, Sir, the assurances of my highest consideration.
ANA MARÍA CETTO
Deputy Director General
Head of the Department of Technical Cooperation
For the DIRECTOR GENERAL
Enclosures:
Annex A
Annex B
Prospectus
cc: Ms V. Ranguelova, European Commission DG Joint Research Centre, Petten
H.E. Mr Alphons Hamer
Ambassador
Resident Representative of the Netherlands to the IAEA
Opernring 5, 7th floor
1010 Vienna
Austria