INTERNATIONAL ATOMIC ENERGY AGENCY
Vienna, 20 February 2008
Subject: Request to the Government of the Netherlands to host an IAEA Regional Workshop on Operational Events, Transients and Precursor Analyses, Petten, the Netherlands, 25-29 August 2008
I have the honour to refer to the above mentioned workshop which is being organized by the International Atomic Energy Agency (IAEA) in cooperation with the Institute for Energy of the European Commission Joint Research Centre, concerning the organization of a Regional Workshop on Operational Events, Transients and Precursor Analyses, which will be undertaken within the framework of the IAEA technical cooperation project RER/9/088 Strengthening Safety Assessment Capabilities. Informal agreement about the IAEA’s and EC’s respective contributions has already been reached with EC (see attached agreement as well as the workshop information).
As the workshop will be held on the territory of the Netherlands, I hereby would like to request your Government’s consent for EC and the IAEA to hold this workshop in Petten. This consent will not imply any financial commitments for the Government of the Netherlands, but I would request you to confirm your Government’s agreement with the following arrangements which are customary for all the IAEA’s workshops:
1. The Government of the Netherlands will accord to the Agency, its property, funds and assets, and to the officials of the Agency and the participants officially designated to attend the workshop in their official capacities, and to members of the immediate families of such persons, the privileges and immunities contained in the Agreement on the Privileges and Immunities of the International Atomic Energy Agency which was accepted by the Government on 29 August 1963.
2. The Government will accord to officials and participants mentioned above every facility necessary for the performance of their function in connection with the workshop, including entering, remaining in and leaving the Netherlands. The Government will issue any necessary visas as expeditiously as possible and, where the legislation of the Netherlands permits, free of charge. The Government, however, reserves the right to deny, irrespective of nationality, visas to individual participants for national security reasons. Annex A contains the list of Member States to be invited to participate in the workshop.
The Agency will inform the Government promptly of all persons officially designated to attend the workshop. The Agency will also advise such persons to apply for visas, if necessary, in good time before the opening date of the workshop, and the Host Government is expected to issue such visas promptly so as to allow participants to attend the workshop.
3. The Government will facilitate customs formalities for those persons on entering and leaving the Netherlands.
4. The Government will exercise reasonable care to ensure security on the premises in which the workshop takes place and to ensure the safety of the officials of the Agency and participants while on the premises of the workshop. The Government will take whatever steps may be reasonable in the circumstances to ensure such security and safety, including such supervision of the premises as may be warranted.
I am sending a copy of this letter to Ms. Vesselina Ranguelova, Institute for Energy, JRC, who has been designated as liaison person for this workshop.
I express to you the IAEA’s deep appreciation for your Government’s cooperation.
Accept, Sir, the assurances of my highest consideration.
ANA MARÍA CETTO
Deputy Director General
Head of the Department of Technical Cooperation
For the Director General
H.E. Justus Jonathan De Visser
Resident Representative of the Netherlands to the IAEA