INTERNATIONAL ATOMIC ENERGY AGENCY
Vienna, 25 August 2006
Subject: Request to the Government of the Kingdom of the Netherlands to Host an International Workshop of In-Service Inspection Qualification Bodies, 28–30 November 2006, Joint Research Centre, Petten, the Netherlands
I have the honour to refer to earlier consultations, at the technical level, between the Secretariat of the International Atomic Energy Agency and the Joint Research Centre, concerning the organization of the aforementioned international workshop for the period 28–30 November 2006 within the framework of the IAEA technical cooperation project RER/4/027 Strengthening Capabilities for Nuclear Power Plant Performance and Service Life Including Engineering Aspects. Informal agreement about the IAEA’s and the EC’s respective contributions has already been reached with the EC (see attached agreement, as well as the workshop prospectus).
The purpose of the workshop is for IQB’s to revisit the field of inspection qualification and to exchange information and experience on the status of ongoing and planned IQ activities within national and international frames. It is also intended to identify further needs for cooperation among many countries which are in different development stages of IQ technology.
As the workshop will be held on the territory of the Netherlands, I hereby would like to request your Government’s consent for the EC and IAEA to hold this workshop in Petten. This consent will not imply any financial commitments for the Government of the Netherlands, but I would request you to confirm your Government’s agreement with the following arrangements which are customary for all the IAEA’s workshops:
1. The Government of the Netherlands will accord to the Agency, its property, funds and assets, and to the officials of the Agency and the participants officially designated to attend the workshop in their official capacities, and to members of the immediate families of such persons, the privileges and immunities contained in the Agreement on the Privileges and Immunities of the International Atomic Energy Agency which was accepted by the Government on 29 August 1963.
2. The Government will accord to officials and participants mentioned above every facility necessary for the performance of their function in connection with the workshop, including entering, remaining in and leaving the Netherlands. The Government will issue any necessary visas as expeditiously as possible and, where the legislation of the Netherlands permits, free of charge. The Government, however, reserves the right to deny, irrespective of nationality, visas to individual participants for national security reasons. Annex A contains the list of Member States to be invited to participate in the workshop.
The Agency will inform the Government promptly of all persons officially designated to attend the workshop. The Agency will also advise such persons to apply for visas, if necessary, in good time before the opening date of the workshop, and the Host Government is expected to issue such visas promptly so as to allow participants to attend the workshop.
3. The Government will facilitate customs formalities for those persons on entering and leaving the Netherlands.
4. The Government will exercise reasonable care to ensure security on the premises in which the workshop takes place and to ensure the safety of the officials of the Agency and participants while on the premises of the workshop. The Government will take whatever steps may be reasonable in the circumstances to ensure such security and safety, including such supervision of the premises as may be warranted.
I am sending a copy of this letter to Mr. Arne Sven Eriksson, European Commission Joint Research Centre, who has been designated a liaison person for this workshop.
I express to you the Agency’s deep appreciation for your Government’s cooperation.
Accept, Sir, the assurances of my highest consideration.
JOSE ANTONIO CASAS-ZAMORA
Acting Deputy Director General
Acting Head of the Department of Technical Cooperation
for Director general
H.E. Mr. Justus Jonathan De Visser
Resident Representative of the Netherlands to the IAEA
Permanent Mission of the Netherlands