INTERNATIONAL ATOMIC ENERGY AGENCY
Vienna, 1 June 2006
Subject: Request to the Government of the Kingdom of the Netherlands to Host a Joint IAEA/EC Regional Workshop on Advanced Methods for Safety Assessment and Optimization of NPP Maintenance, Petten, the Netherlands, 2–5 October 2006
I have the honour to refer to the above mentioned meeting which is being organized by the International Atomic Energy Agency (IAEA) in cooperation with the Institute for Energy of the European Commission Joint Research Centre, concerning the organization of a Regional Workshop on Advanced Methods for Safety Assessment and Optimization of NPP Maintenance, which will be undertaken within the framework of the IAEA technical cooperation project RER/9/083 Strengthening Safety Assessment Capabilities and Risk-informed Decision-Making. Informal agreement about the IAEA’s and EC’s respective contributions has already been reached with EC (see attached agreement as well as the meeting information.
As the meeting will be held on the territory of the Netherlands, I hereby would like to request your Government’s consent for EC and the IAEA to hold this meeting in Petten. This consent will not imply any financial commitments for the Government of the Netherlands, but I would request you to confirm your Government’s agreement with the following arrangements which are customary for all the IAEA’s meetings:
1 [Vervallen per 21-06-2007]
The Government of the Netherlands will accord to the Agency, its property, funds and assets, and to the officials of the Agency and the participants officially designated to attend the meeting in their official capacities, and to members of the immediate families of such persons, the privileges and immunities contained in the Agreement on the Privileges and Immunities of the International Atomic Energy Agency which was accepted by the Government on 29 August 1963.
2 [Vervallen per 21-06-2007]
The Government will accord to officials and participants mentioned above every facility necessary for the performance of their function in connection with the meeting, including entering, remaining in and leaving the Netherlands. The Government will issue any necessary visas as expeditiously as possible and, where the legislation of the Netherlands permits, free of charge. The Government, however, reserves the right to deny, irrespective of nationality, visas to individual participants for national security reasons. Annex A contains the list of Member States to be invited to participate in the meeting.
The Agency will inform the Government promptly of all persons officially designated to attend the meeting. The Agency will also advise such persons to apply for visas, if necessary, in good time before the opening date of the meeting, and the Host Government is expected to issue such visas promptly so as to allow participants to attend the meeting.
3 [Vervallen per 21-06-2007]
The Government will facilitate customs formalities for those persons on entering and leaving the Netherlands.
4 [Vervallen per 21-06-2007]
The Government will exercise reasonable care to ensure security on the premises in which the meeting takes place and to ensure the safety of the officials of the Agency and participants while on the premises of the meeting. The Government will take whatever steps may be reasonable in the circumstances to ensure such security and safety, including such supervision of the premises as may be warranted.
I am sending a copy of this letter to Ms. V. Ranguelova, Institute for Energy, JRC, who has been designated a liaison person for this meeting.
I express to you the Agency’s deep appreciation for your Government’s cooperation.
Accept, Sir, the assurances of my highest consideration.
ANA MARÍA CETTO
Deputy Director General
Head of the Department of Technical
for DIRECTOR GENERAL
Mr. Justus Jonathan De Visser
Resident Representative of the Netherlands to the IAEA Permanent Mission of the Netherlands Opernring 5
P.O. Box 190