I have the honour to inform you that the Secretariat of the International Atomic Energy Agency (the Agency) is planning to hold a Technical Meeting on Identifying target molecules to help normal cells escape death after radiotherapy, from 28 to 29 October 2004. The purpose of the meeting is to discuss standardisation of protocols for patient sample preparation and for current and future molecular studies, the choice of patient cohorts, critique of tests to undertake, such as microarrays, candidate gene polymorphisms, proteomics, ELISA, etc., and to plan a future co-ordinated research project in this area. Fifteen persons from ten countries are expected to attend.
I have the honour to enquire whether the Government of the Netherlands would wish to host the meeting in question, and if so, whether your Government would agree to make the following arrangements.
1 [Vervallen per 01-10-2005]
The Government of the Netherlands will accord to the Agency, its property, funds and assets and, to the officials of the Agency and participants officially designated to attend the meeting in their official capacities, and to members of the immediate families of such persons, the privileges and immunities contained in the Agreement on the Privileges and Immunities of the International Atomic Energy Agency which was accepted by the Government on 29 August 1963.
2 [Vervallen per 01-10-2005]
The Government will accord to officials and participants mentioned above every facility necessary for the performance of their functions in connection with the meeting, including entering, remaining in and leaving the Netherlands. The Government will issue any necessary visas as expeditiously as possible and, where the legislation of the Netherlands permits, free of charge. The Government, however, reserves the right to deny, irrespective of nationality, visas to individual participants for national security reasons. Annex A contains the list of Member States to be invited to participate.
The Agency will inform the Government promptly of all persons officially designated to attend the meeting. The Agency will also advise such persons to apply for visas, if necessary, in good time before the opening date of the meeting, and the Host Government is expected to issue such visas promptly so as to allow participants to attend the meeting.
3 [Vervallen per 01-10-2005]
The Government will facilitate customs formalities for those persons on entering and leaving the Netherlands.
4 [Vervallen per 01-10-2005]
The European Society for Therapeutic Radiology and Oncology (ESTRO) will make available to the Agency, without charge, and for the entire duration of the meeting, premises and facilities adequate and appropriate for the meeting, as listed in Annex B.
5 [Vervallen per 01-10-2005]
The Government will exercise reasonable care to ensure security on the premises in which the meeting takes place and to ensure the safety of the officials of the Agency and participants while on the premises of the meeting. The Government will take whatever steps may be reasonable in the circumstances to ensure such security and safety, including such supervision of the premises as may be warranted.
Should your Government wish to host the meeting in question, I would be grateful if you would inform me in writing of your Government's agreement on the above enumerated points earliest so as to enable the Secretariat to proceed with timely arrangements.
Accept, Sir, the assurances of my highest consideration.
Division of Human Health
Department of Nuclear Sciences
For Director General
H.E. Mr. Justus Jonathan de Visser
Resident Representative of the Netherlands
to the IAEA
Permanent Mission of the Netherlands
P.O. Box 190