Paris, 22 March 2004
Subject: Agreement between the Government of the Kingdom of the Netherlands and the United Nations Educational, Scientific and Cultural Organization concerning the Director-General's Consultation with National Commissions of Latin America and the Caribbean for the Preparation of the Draft Programme and Budget for 2006-2007 (33 C/5) and the 13th Quadrennial and Statutory Meeting of National Commissions of the Region
(Oranjestad, Aruba, 3-7 May 2004)
I have the honour to refer to the letter from H. E. Mr Nelson Oduber, Prime Minister of Aruba, dated 3 September 2003, addressed to Mr Francisco José Lacayo Parajón, Director UNESCO Office in Havana (Cuba), by which the Government of Aruba kindly offered to host the Director-General's Consultation with National Commissions of Latin America and the Caribbean for the preparation of the Draft Programme and Budget for 2006-2007 (33C/5) and the 13th Quadrennial and Statutory Meeting of National Commissions of the Region. I wish to express once again my sincere thanks to the Government of Aruba for this offer, which I accept on behalf of the Organization.
A. Nature and scope of the meeting
The meeting is being convened within the framework of UNESCO's Approved Programme and Budget for 2004-2005 (paragraph 18014 of document 32 C/5), adopted by the General Conference at its 32nd session.
(i) Chief participants
The chief participants will be representatives of National Commissions for UNESCO of the Latin America and the Caribbean Region.
(ii) Other participants
The Director-General may extend invitations to organizations of the United Nations system and other inter-governmental organizations.
The Director-General may request international non-governmental organizations and non-governmental organizations to send representatives.
The total number of participants, including representatives, observers and members of the UNESCO Secretariat, is expected to be approximately 65 persons.
I have the honour to submit for your consideration the customary proposals regarding arrangements for the holding of the meeting.
Place and date of the meeting
The meeting shall take place in Oranjestad, Aruba, from 3 to 7 May 2004 at Wyndham Aruba Resort, 4 Diamond Resort, Aruba.
Organization of the meeting
The responsibility for the technical and material organization of the meeting shall be shared by the competent host authorities and UNESCO, on the basis of the attached statement of requirements.
However, nothing in the provisions of this letter shall prevent the two parties from mutually agreeing to make such adjustments as may be desirable to ensure the proper organization of the meeting.
In order to facilitate the organization of the meeting, the Government of Aruba shall, upon signature of the present Agreement, designate a senior official to be responsible, on its behalf and with due authority, for liaison with the Secretariat of UNESCO and for the installation and operation of the various services to be provided at the place of the meeting. All matters concerning the technical and material organization of this meeting may from then on be handled through the liaison officer thus appointed.
Privileges and immunities
The Government of Aruba shall apply, in all matters relating to this meeting, the provisions of the Convention on the Privileges and Immunities of the Specialized Agencies of the United Nations. In particular, the Government shall ensure that no restriction is placed upon the entry into, sojourn in, and departure from Aruba of all persons, of whatever nationality, entitled to attend the meeting by virtue of a decision of the appropriate authorities of UNESCO and in accordance with the Organization's relevant rules and regulations, provided that the general conditions governing entry are fulfilled.
Damages and accidents
As long as the premises reserved for the meeting are at the disposal of UNESCO, the Government of Aruba shall bear the risk of damage to the premises, facilities and furniture and shall assume all responsibility and liability for accidents that may occur to persons present therein. The authorities of Aruba shall adopt appropriate measures to ensure the protection, particularly against fire and other risks, of the above-mentioned premises, facilities and furniture and persons. The Government of Aruba may also claim from UNESCO compensation for any damage to persons and property caused by the fault of staff members or agents of the Organization.
If, as I hope, the above proposals are acceptable to you, I should appreciate receiving your Government's acceptance by letter or telefax on the above responsibilities at your earliest convenience.
This letter and your reply will constitute the Agreement covering the Meeting.
Accept, Sir, the assurances of my highest consideration.
7, Place Fontenoy
L. P. van Vliet
Ambassador Extraordinary and Plenipotentiary
Permanent Delegate of the Netherlands to UNESCO
7, rue Eblé